Job Description

Company Overview:

Party City is a global leader in the celebrations industry, delivering joy and inspiration to

customers across more than 70 countries. As North America's largest party goods retailer, Party

City is the go-to shopping destination for every type of celebration, offering an extensive and

innovative selection of products at exceptional value.

With a strong omnichannel presence, Party City continues to grow its eCommerce

business, PartyCity.com, while the company’s over 700 company-owned and franchise store

locations across North America remain an integral piece of their business to allow consumers to

experience their products first-hand. The company also operates Amscan, a premier designer,

manufacturer, and distributor of celebration products including décor, tableware, costumes, and

accessories.

Headquartered in Woodcliff Lake, N.J., with additional locations in the Americas and Asia, Party

City is committed to helping customers create unforgettable moments for every occasion.

 Job Overview:

The Sr Manager, Total Rewards Administration is responsible for providing leadership and oversight to the  Payroll function, 401k administration and systems integration for all total rewards programs. Through collaboration and partnership with the HRIS and ADP vendor partners, this role will configure systems to meet ongoing business needs and generates reports to support the HR functions, including compensation, compliance  performance management and workforce analytics.

 Responsibilities and Duties:

Leads and guide payroll function to ensure timely, accurate and compliance to payroll processing requirements

• Hire, train, direct, and develop payroll team to deliver high service standards and appropriate productivity along with compliance with company policies and time regulations.
• Provide coaching and guidance to the Payroll Manager to ensure processing, review, verification, and accuracy of payroll data for PCHI pay groups.
• Monitors all payroll-related functions including but not limited to processing new hires, terminations, status changes, tax elections and changes, garnishments, deductions, direct deposits, wires, bonuses, etc.
• Develops, implements, and maintains systems for accurate storage and maintenance of payroll records and files
• Ensure a high service response to all payroll-related inquiries, identifies areas of opportunity for process improvement, education, or compliance along with timeliness and quality of specialist service/performance
• Develops and advances timekeeping/recording policies and practices to optimize performance and ensure compliance with state and federal governance
• Coordinate the severance payment process related to position eliminations, reductions in force, store closures, etc.
• Manage eTime education, facilitating training for corporate users and quick reference and learning guides for entity/field teams
• Manages the direct deposit and pay card processes to ensure that manual checks expense is minimized
• Monitors the special and final pay process for accuracy, efficiency, and compliance
• Establishes the annual payroll calendar in partnership with ADP and advises on anticipated off-cycle payrolls

401k Plan Administration: Working directly with the leader of Total Rewards, serve as the administrator of the 401k plan which involves addressing the day-to-day activities of the 401k retirement plan.

• Responsible for administrative functions for the PCHI 401k plan such as enrolling, processing contribution, maintaining records and providing education to participants.
• Collaborate and work directly with Plan Broker and Legal partners on all financial decisions, audits and federal regulations including the completion of From  5500 audit and Safe Harbor notices.  
• Partner with the broker on all financial decisions and plan changes to ensure the PCHI employees receive the most out of this benefit

Payroll System enhancements to support efficiency and integration with Total Rewards programs and HRIS

• Manage analytics; generate reporting and analysis regarding compliance concerns to identify areas of performance opportunity
• Act as a liaison with key vendor partners including ADP, Wisely, etc.to ensure compliance to SLAs and billing; escalating services concerns to maximize the ROI of our partnerships
• Manages SOX narratives and coordinates walkthrough and control execution and record maintenance
• Coordinates the missing punch process to ensure accuracy of pay process and financial planning/reporting
• Manages the benefit time accrual process in accordance with company policy and approved exceptions, guides the preparation, communication, and execution of holiday time per the related company calendar
• Lead the integration of HSA Bank Feed to Automate contributions from employee and employer to HSA BANK
• BLS Census/Gross Wages Create EDI with Bureau of Labor Statistics to eliminate quarterly manual entry of location-based census and gross wages
• Wage Works Direct Bill Establish a service with Wage Works vendor whereby they process the benefits contributions from employees on disability and send the itemized payments to PCHI
• Direct Bill incremental cost to add Amscan