Job Description

Company Overview:

Party City is a global leader in the celebrations industry, delivering joy and inspiration to customers across more than 70 countries. As North America's largest party goods retailer, Party City is the go-to shopping destination for every type of celebration, offering an extensive and innovative selection of products at exceptional value.

With a strong omnichannel presence, Party City continues to grow its eCommerce

business, PartyCity.com, while the company’s over 700 company-owned and franchise store locations across North America remain an integral piece of their business to allow consumers to experience their products first-hand. The company also operates Amscan, a premier designer, manufacturer, and distributor of celebration products including décor, tableware, costumes, and

accessories.

Headquartered in Woodcliff Lake, N.J., with additional locations in the Americas and Asia, Party City is committed to helping customers create unforgettable moments for every occasion.

Job Overview:

The accounts payable specialist assists with the Company’s financial transactions related to supplier payments and other expenses. The specialist participates in processing PO and non-PO invoices, reconciling discrepancies, processing expense reports, preparing payments, maintaining accurate spend and tax records, communicates with suppliers, and assists the accounts payable and broader finance management as needed with audit support, month end close, and reporting.

Responsibilities and Duties:

• Daily review and reconciliation of purchase orders, receiving reports and vendor invoices
• Perform invoice audits for mathematical accuracy, coding, and appropriate approval
• Process expense reports and other non-PO invoices into the ERP
• Monitor and audit offshore team transactions across the accounts payable workstream – invoice posting, vendor master changes, expense reports, etc.
• Assist with weekly pay runs – handing/mailing checks, assist management with batch review
• Participate in month end close process, duties include but are not limited to preparing to close A/P subledger, review outstanding receiving reports, invoices not yet entered into the system and other evidence of unrecorded liability and partner with accounting to prepare an accrual for all outstanding accounts payable
• Assist management with continuous improvement – propose enhancements to internal controls and system or process efficiencies
• Provide ongoing education to team members in other departments relative to the accounts payable area and Company policy
• Address incoming inquiries from vendors concerning past dues, discrepancies and other questions and concerns
• Assist with annual preparation and filing of 1099s and coordinate with team members regarding year-end audit requirements
• Perform special accounting projects and prepare recurring or ad hoc reports for management 

Skills Required:

• Advanced proficiency in Microsoft Excel
• Knowledge of an ERP system, AS400/BPCS experience a plus
• Experience with table-based query tools such as Microsoft Access, Hyperion Studio, Oracle Discoverer a plus
• Strong data entry ability and aptitude to learn to new tools and processes
• Superior level of accuracy, attention to detail
• Solutions and customer service oriented, positive attitude
• Strong organizational skills and ability to manage multiple competing priorities
• Problem Solving:
• Ability to proactively identify potential roadblocks and recommend solutions
• Ability to partner with internal stakeholders and suppliers to resolve discrepancies and disputes

Interpersonal Skills:

• Strong written and verbal communication skills are essential
• Ability to communicate cross-culturally and partner with team members globally and locally

Qualifications:

• Minimum 2 years of relevant high-volume accounts payable experience required, retail industry experience preferred
• High school graduate or GED required, degree in Accounting or Business Administration a plus