Job Description

Company Overview:

Party City Holdco Inc. (PCHI) is a global leader in the celebrations industry. A vertically integrated designer, manufacturer, distributor, and retailer, PCHI offers consumer party goods in more than 100 countries around the world.

PCHI team members demonstrate a daily commitment to the company's Brand Purpose: to inspire joy by making it easy for customers to create unforgettable memories by connecting them to everything they need for life's many celebrations.

PCHI operates multiple business divisions, including the Retail Division and the Consumer Products Division. On the retail side, Party City (partycity.com) is a leading omnichannel retailer in the celebrations category, operating more than 800 company-owned and franchise stores throughout North America. Additional Halloween City (halloweencity.com) pop-up storefronts are also located throughout North America seasonally. Comprising the Consumer Products Group are design and manufacturing entities Amscan, an industry leader across multiple celebrations goods and costumes, and Anagram, a dominant player in balloons.

Job Overview:

The Facility & Helium Coordinator will assist the Facility Management team by reviewing and creating work orders in the Facility Management service site. The position will assist in processing and validating vendor invoices for payment.  Additionally, this position will provide data analysis on over $11M in annual repair and maintenance spend and over $50M in annual helium purchases.  This analysis will assist the Facility Management Team to better understand spending trends, identify opportunities for increased efficiencies, and identify opportunities for reducing overall spend both in facilities and helium.

Responsibilities and Duties:

• Input all invoices that are expense or capital into the disbursement file to be submitted to the Accounting team at month end for forecasting purposes.
• Support vendors ensuring invoices are paid on time, within budget, and track all statements through the payable system.
• Provide data analytics to both facility and helium teams as needed.
• Analyze R&M and helium spend to provide a clear understanding of expenses and areas for improvement.
• Identify opportunities to increase efficiency and decrease costs within the helium supply chain.
• Track and submit for timely payment all monthly helium invoices for all PCHI
• Ensure sufficient helium is available during key periods of the year
• Receive, process, and track to budget all invoices for helium
• Oversee effective and efficient operation of the helium telemetry system
• Track daily reports of any potential leaks and arrange for immediate repair
• Track and process daily requests for helium repairs

 Skills Required:

• Must be capable of independent action and decisions that have a direct impact on company P&L
• Critical thinking and problem-solving skills are a must in diagnosing potential issues and formulating solutions before they materialize
• Accounting and financial skills required to track invoices, budgets, and impact
• Ability to quickly learn processes and track multiple actions simultaneously.

Business Acumen:

• Needs to be a team player that can work well in a fast moving and dynamic environment

Problem Solving:

• Ability to identify a roadblock and propose potential solutions

Interpersonal Skills:

• Strong written and verbal communication skills
• Ability to work well independently and collaborate effectively as a part of a team

Qualifications:

• Bachelor’s degree or the equivalent in relevant work experience
• Proficiency in Microsoft Office applications (Word, Excel, Outlook and PowerPoint)

FLSA Working conditions:

• Hybrid – Office work environment